Speech Therapy Billing Services and Billing Codes by Med Brigade

Billing for speech therapy services is more complex than it might appear. Between coding evaluations, therapy sessions, and managing documentation, it’s easy for claims to be delayed or denied. Many speech-language pathologists and therapy clinics find that billing becomes a time-consuming burden, especially when payer rules are inconsistent or constantly changing.

That’s where Med Brigade comes in. We provide speech therapy billing services designed to help therapists, clinics, and therapy groups submit clean claims, reduce denials, and get paid on time.

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Why Speech Therapy Billing Is Unique

Unlike general medical billing, speech therapy billing involves very specific services and detailed documentation. Each evaluation and treatment must be coded properly and paired with the right diagnosis. Insurance companies may also require prior authorization or strict proof of medical necessity, which makes the process more demanding.

Speech-language pathologists (SLPs) often deal with:

• Pediatric patients with communication disorders
• Adults recovering from stroke or brain injury
• Patients with voice or swallowing problems
• Ongoing therapy sessions that require progress tracking
• Group and individual sessions, each with their own billing rules

Because of these factors, billing for speech therapy needs attention to detail and knowledge of the therapy field—not just general billing knowledge.

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Common Billing Challenges in Speech Therapy

Speech therapy providers face several issues when billing insurance companies. Some of the most common include:

Incorrect CPT or ICD-10 codes
Using the wrong code for an evaluation or treatment can result in claim denials or underpayment.

Missing progress notes
Insurance payers often request progress notes to justify continued therapy. Missing documentation may cause claim denials.

Prior authorization problems
Some payers require pre-approval before services are performed, especially for ongoing therapy.

Denied claims for lack of medical necessity
Even if services were appropriate, vague diagnosis codes or incomplete documentation can cause a payer to deny payment.

Improper billing for group vs. individual therapy
There are different codes and rules for billing one-on-one sessions versus group therapy. Errors here are common.

Med Brigade helps resolve and prevent these issues by managing every step of the billing process professionally and accurately.

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Our Speech Therapy Billing Services Include:

We offer full-service billing support specifically for speech therapy providers. Here’s how we help:

Initial Claim Setup

We gather all necessary patient and provider information, verify insurance coverage, and ensure the correct CPT and ICD-10 codes are used for each session.

Timely Claim Submission

Claims are submitted quickly—usually within 24 to 48 hours of receiving documentation—so your payments are not delayed.

Denial Management

If a claim is denied, we investigate the reason, gather any missing information, and submit corrections or appeals as needed.

Authorization Tracking

We track payer-specific requirements for pre-authorizations and make sure these are obtained and updated when needed.

Progress Note Compliance

We review documentation to ensure it meets payer expectations and provides sufficient detail to support medical necessity.

Payment Posting and A/R Follow-Up

We apply payments, reconcile any differences, and follow up on unpaid claims. Regular A/R reports keep you informed of your financial status.

Patient Billing and Support

We generate patient statements and help manage outstanding balances. Our team communicates clearly and professionally with your patients to help resolve any billing-related concerns.

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Who We Work With

Med Brigade works with:

• Independent speech-language pathologists
• Private pediatric therapy clinics
• Outpatient rehabilitation centers
• Multi-specialty therapy practices
• Teletherapy providers

Whether you operate solo or as part of a larger team, we tailor our services to your workflow and practice size.

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Why Choose Med Brigade for Speech Therapy Billing?

We understand that therapy providers don’t have time to chase down claims, wait on hold with insurance companies, or decipher complex billing rules. Our job is to handle that for you—accurately and efficiently.

What sets Med Brigade apart:

• We specialize in therapy billing, not just general medical billing
• Our team knows the specific codes and rules that apply to speech therapy
• We stay updated on payer policy changes so you don’t have to
• We offer complete transparency and reporting
• We work closely with your team to minimize delays and maximize revenue

We believe in long-term relationships and personalized support—not just data entry.

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Final Thoughts

Billing for speech therapy doesn’t have to be overwhelming. With the right support, your clinic can improve payment speed, reduce denials, and spend more time focused on your patients—not paperwork.

Med Brigade is here to help you navigate the billing process with experience, accuracy, and dedication. If you’re ready to get reliable, specialized billing support for your speech therapy practice, we’re ready to work with you.