Productive meaning: 6 Ways to Increase Productivity
Introduction
Are you looking for ways to stay productive and work efficiently and effectively? I know today's time it's very difficult and most challenging for us to stay productive and work efficiently. But don't worry about it, in this blog post, today I will share with you some proven and tested methods to stay productive and work effectively.
Today you will learn about the meaning of Productive and what is Productivity? And simple hacks to increase your productivity and efficiency. And ways to Increase your productivity in a business or personal and professional life as well. And you need to understand about productivity, how it works actually, and different people and their different times, when they feel more productive and energetic.
And also today I will share with you some Tips to stay productive at home and how to be productive and motivated. And also today I will share with you some Tips for working from home effectively. Even if you are a student, working professionally and personally and also for business work.
Proven methods stay productive while studying, and Ways to stay productive at home. And also today you will learn about work from home effectively and efficiently. And work from home tips 2022, with Productive work examples. And one more thing, today you will learn about how you can stay being productive and boost your productivity 10x times more with better techniques as well.
So that you understand easily and apply it into your daily routines and personal and professional Life and become more productive and successful in your life. So let's begin the journey about being productive and how to stay motivated and work effectively and efficiently.
What is productivity and being productive?
What is productivity? And meaning of being productive, that makes or grows something, especially in large quantities, Productivity is a philosophy of life, a state of mind. Being efficiently doing your work being productive at every moment, doing effectively and Productively means adopting an attitude for continued improvement.
6 Simple Hacks to Improve Efficiency and Productivity
Increase work Efficiency and Productivity:
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| Credit: freepik |
1. Make a list of daily tasks
2. Set Realistic Goals
3. Stop Multitasking
4. Prioritize Your To-Do List
5. Allow Yourself to Take Breaks
6. Know your Distractions – and Organize Them
Why don't we stay Productive?
First we need to understand this, why don't we stay Productive a long time? Then we can solve this problem easily. Maximum time people Overwhelmingly procrastinating. And Lots of distractions surrounding you, these are the reasons, People don't stay Productive a long time. But you need solutions: you can create your own environment to stay productive for a long time.
When planning your activities, daily routine and Also consider goals of life, consider using the SMART goals framework. SMART stands for Specific, Measurable, Attainable, Realistic, and Time-bound.
These are the reasons people don't stay Productive and avoid them.
- Stop Procrastination
- Do it right now
- Make a small goals
- Write down everything
- Creating your own environment
And ofcourse use pomodoro Technique, 25 Mints work and 5 minutes break. Apply it today in your daily life and daily routine to become more effective and stay productive.
1) Make a list of daily tasks
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| Credit: freepik |
Making a list of daily tasks and important daily goals, And to increase productivity and work efficiently, first of all, you need to understand about productivity and being productive at work. Starting from today, make a list of all daily tasks and goals that affect your life and career directly and are important to you. It also saves you time and energy that you can use in other types of work, acquiring new skill sets, improving your communication skills etc.
For example, making a list of daily tasks and important goals on a daily basis. and includes weekly schedule and plannings and also monthly goals to achieve them. First of all, you need to understand about lack of motivation and inability to work efficiently.
Why? People don't stay productive while doing work effectively. The reason is they never make a list of daily tasks and important goals of the day. This is the reason, maximum people are unable to stay productive and work efficiently.
But if you want to Stay productive and increase your productivity, start from today making a list of daily tasks and goals that are important for your life and career. And It also helps to give you clarity about work, What important tasks and goals, and what's not important tasks. And which type of tasks are wasting your time and energy but not giving the returns anything.
2) Set Realistic Goals
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| Credit: freepik |
Goal settings and set realistic goals. If we talk about today's time, most of the people don't have goals and also they never set realistic goals for themselves. Which should be Realistic, achievable, actionable and time bounded. If we follow these 4 important matrices about productivity and being productive and working efficiently.
That helps you a lot and gives more clarity, for your subconscious mind to achieve them. And stay motivated and work effectively. And Eventually it works and has proven methods scientifically.
Example: Set realistic goals and goal settings. how it works and makes you more productive and increases your productivity, that helps to keep focused your mind and increases your concentration power as well.
- Set small goals that should be realistic and achievable.
- It means that it can be achieved from day one. So you can feel better and you put your efforts continuously.
- Goals should be actionable to achieve them easily.
- Goals should be time bound to achieve more easily with a set timeline.
3) Stop Multitasking
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| Credit: freepik |
Stop multitasking and avoid unnecessary things and unnecessary daily tasks of the day. That makes you unproductive and wasting your time and energy. If you want to increase your productivity and want to stay productive and working efficiently. Pick once the most important and take one by one daily tasks and goals and finish them. It Means finishing all your important tasks and goals one by one.
First we need to understand the concept of Multitasking. As human beings, we are not born for Multitasking and we aren't multitaskers. And the fact about Multitasking is a lie for human beings.
Whenever we are Multitasking, is our brain identifying what's more important and what's not? That is our subconscious mind, working on important things and processing others in the foreground. This is the concept of Multitasking. The same working concept of a computer.
Example:
- Finishing the tasks one by one.
- Avoid multitasking and unimportant tasks.
- Eliminate distractions surrounding you.
- Make the notes of your all important tasks and goals of the day.
- Stop notifications, other unproactive work and social activities.
- Making the daily progress chart of the day and ratings yourself.
- It helps to motivate you all day.
4) Prioritize Your To-Do List
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| Credit: freepik |
Rather than trying to multitask, consider prioritizing your diurnal liabilities every morning, and start with the most important work. This task can frequently be the most delicate, challenging for you, time- consuming, and/ or pressing thing for the day.
Once you ’ve got it out of the way, you not only admit an instant feeling of accomplishment and delectation. You're also suitable to continue your day with a lighter heart because the worst is behind you. formerly made the schedule consequently.
Setting a priority with a to-do list, what things are most important and which works you have to finish first, and then second and then third set the priority accordingly. It saves your more valuable time and energy to spend your free time on valuable things. That impacts your life and career positively.
Every successful person follows the same strategy to manage all types of work in their companies. And you need to also apply them into your life to increase your productivity and effectiveness.
Elon Musk schedule:
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| Credit: entrepreneur |
Example:
- Setting a priority, it means you have to finish that type of tasks and goals first, which takes you closer to your goal and success in life.
- First you have to finish all important office work and important projects.
- Important Meetings with clients.
- Replying to all important emails within 30 minutes.
- It helps to stay productive and you feel motivated all the day.
5) Allow Yourself to Take Breaks
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| Credit: freepik |
Allowing yourself to take breaks between tasks. It's best for the brain and for your mental health. Taking breaks between tasks, it helps to continue focusing on the things that you are doing. Rather than doing work with no breaks for a long time. It decreases your focus power and productivity when you are doing work for a long time without breaks.
And most important, apply in daily your routine pomodoro Technique. After completing 45 minutes of work, take breaks for 10 Minutes. According to human psychology a person's maximum 30 to 45 minutes can be focused on particular things at a time. Our brain needs some breaks after 45 minutes and must take it. It helps to regain focus on those things where you are doing that. and be productive and To be focused.
6) Know your Distractions – and Organize Them
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| Credit: freepik |
Knowing your distractions, it means where you are spending your most of the time. After figuring out all your distractions then it can be possible to decrease them. But usually most of the people if we talk about today's time, when people are most busiest all day long, and avoiding distractions is the most challenging part of life for us, just because when you see people looking around you have lots of distractions surrounding you.
How to overcome your distractions and avoid them. Here are some simple techniques to boost your productivity and stay productive the whole day long, simple but more effective Techniques followed by all successful entrepreneurs.
Eliminate your distractions and organize your all important daily tasks and goals. Like- office work, college projects, office projects and personal projects, school homework etc. It helps to stay productive and also it helps to boost your productivity and seemingly stay effective the whole day long. Here are some secrets of organizing your work and avoiding most of the distractions from your daily routine. in 4 categories which are:
Example: Most important
- Important office projects or personal projects.
- Taking some important decisions.
- Important work that takes you closer to your goal and success.
Less important
- Which type of work can be delayed possible for tomorrow but not impact your life from those things.
- Banking work
Less important nor urgent
- Social activities and social gathering.
- Unimportant meetings with someone.
- Replying to unnecessary emails and messages.
Not important nor urgent
- Watching entertainment videos and movies
- Social activities and social gathering.
7) 10 Ways to be More Productive
Increase productivity and be productive for a long time, here are some productivity hacks. Which helps you to stay Productive with effectiveness and Working efficiently. These hacks are followed by every highly successful person. like: Bill Gates, Elon Musk, Jeff Bezos, Mark zakarburg, Goutam Adani etc.
Which includes are:
"If you can control your time, you can achieve anything"
1. Don't try to remember anything
Don't try to remember anything, first rule to be more productive and as well as to be more effective. First of all, you need to understand productivity and the working process of it. it's not about doing multiple activities at a time, actually meaning being productive, it means whatever you're doing more effectively and Productively with less effort. Also it is the way to do anything better than before, and keep improving yourself continuously.
Most effective people do those things to be more productive. Have daily schedules, set daily reminders, set alarms, arrange the meetings on a calendar and write everything. That it helps to be more Productive. But most people never do those things, then you tell me how they can then be more Effective and Productive.
2. Documenting everything
- Ideas implementation
Making separate notes for ideas and implementations. Whenever new ideas come in your mind and you will start working on them and implementations as well mentioned in your notes properly. Then you can become a more effective person. And to be mantally free from thoughts.
- To-do list
Making a to-do list, it's a very helpful Technique to be more effective and productive as well. Making a daily to-do list. That helps you to organise all your tasks timely with prioritization. Means Which things to do first and what things to do secondly and all that. It saves you more time to get free from mental stress and be healthy mentally.
- Meeting notes
Note down all meeting notes, and important points which you have discussed in your meetings. And it is important to work on them. It makes you be productive and be an effective person like most successful entrepreneurs.
3. Keeping everything on calendar
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Credit: Google images |
Keep writing everything on the Calendar. This is the best hack to manage all your important daily tasks effectively without skipping anything that needs to be done most important to be a more effective person in your busiest life.
Organize everything on your calendar effectively. What will I do today, tomorrow, this weekend and where I will go tomorrow? And then my brain is simply executing to perfection. Everything is on a calendar. maybe you can use your wall calendar and also use Google Calendar is much better to organize your all important daily tasks effectively and productively with less effort but smartly and also set reminders as well on Google Calendar.
It is a more powerful and helpful tool to make you more productive in your life. I personally use Google Calendar to organize my all important daily tasks and also set reminders on the calendar which is very helpful for me. And also I use Google docs and Google notes are very powerful tools and the best part of that comes pre-installed in Android smartphones.
4. Scheduling emails for future dates
Scheduling emails for future dates, writing emails to myself in the future. A lot of time, something comes to mind. This is such a brilliant hack. That time we have 2 choices, but we can't do it right now. either you try to Remember anything, but already I told you in the First rule of Productivity. Don't try to remember anything, then what will you do? Another thing is writing emails to myself in the future.
It works as a reminder but it's a more effective way to remind yourself that the things now you have to do, this is the right time. And personally I sometimes use Google assistant as a personal reminder, a very powerful app to manage your futuristics goals and tasks effectively without remembering anything.
5. Using technology
Using technology to manage your time and be productive. Technology has helped me to become a more productive and effective person. But somehow people don't use it in the correct way to become productive. Technology is like a gift for us. If someone wants to use technology to improve your efficiency and productivity, it's really very helpful for us. Effective People do but others don'ts.
Tools for time management and increase productivity
(Absolutely free)
6. Pomodoro technique
.jpeg "Pomodoro technique") |
| Credit: Google images |
The Pomodoro Technique was invented in the early 1990s by Francesco Cirillo, a developer and entrepreneur. The technique earned its catchy name in honor of the tomato-shaped timer Cirillo used to track his 25-minute intervals of focused work time.
The Pomodoro technique involves working on each task for 25 minutes, followed by taking a short 5-minute break before picking up the next task to repeat the cycle. In theory, the method follows a straightforward approach to stay productive and increase Productivity.
Pomodoro technique is a very powerful and more effective way to stay productive and working efficiently. Everyone uses this technique to improve your efficiency and productivity in day to day life, and manage all your important tasks smartly, even office work or personal tasks as well. I also applied this technique to improve myself, Efficiency and productivity in my life. That makes me the most productive person ever.
As psychology of mind, as human beings Brain is a very powerful tool. We got a gift from god's, and our brain focuses for 25 to 45 minutes depending on the person. It teaches that taking breaks between tasks is more important to be more productive in the workplace. Pomodoro technique 25 minutes work and 5 minutes break, apply it today and get results from day one.
What is the Pomodoro technique?
Step 1: Choose the task you need to work on them
Step 2: Set a timer for 25 minutes
Step 3: Work on the task until the timer beeps
Step 4: Take a short break when the Pomodoro is complete
Step 5: Repeat these steps 4 times
Important tips for implementing the method
1. Don’t skip breaks
2. Make an effort to avoid distractions
3. Do not work on different tasks in one Pomodoro
4. Keep the breaks short for 5 minutes
5. The technique requires more practice to get less efforts with high results
Advantages of the Pomodoro Technique
1. Helps you focus on one thing at a time
2. Makes progress as a process
3. Reduces multitasking and distractions
4. Tracks effort
5. Uses primacy and recency effect
6. Overcome your daily stress, feel more energetic, and make your life more happier
7. Everyone ultimately wants happiness and a free stressful life.
Pomodoro technique explained
Step 1: Choose the first task you need to work on it.
To begin with, you must choose what you have to work on. You must pick a single task because it helps avoid distractions and multitasking.
Feel free to pick a long term goal you’ve been postponing or an urgent task waiting for your action.
Step 2: Set a timer for 25 minutes
You need a timer to tell you when the slot is over. You can use an online stopwatch, or mobile Alarm is a good option or a physical timer to notify you.
Don’t worry if the task you’re targeting needs more time. You do not have to complete the entire job in a single slot.
Step 3: Work on the task until the timer beeps
You must put all your energy and attention on the task at hand for those 25 minutes. While you’re on it, you must stay away from distractions like answering calls, responding to text messages, or striking a conversation with people around.
Step 4: Take a short break when the Pomodoro is complete
When the timer beeps, you’ve completed one Pomodoro. Take a short break of 3-5 minutes to relax by taking a walk, drinking water, checking your phone, etc. Do not use the time to get more work done because your brain needs breathing space.
Step 5: Repeat these steps 4 times
Follow the same pattern of 25 minutes of work followed by a short break. You can pick a new task for every Pomodoro or resume where you stopped at the end of the last slot.
Once you finish 4 such cycles, take a longer break of 15-30 minutes. And remember to repeat them and use this technique in your daily life. And keep practicing to get results faster.
7. Self-groups on WhatsApp
Making self-groups on WhatsApp is an effective way to remind you of all your important tasks, which you include in this group. It helps to complete your daily important tasks and goals to achieve without remembering anything else.
Making a self-group on WhatsApp
Step: 1 click on the right hand side there is an option on the upper side on WhatsApp.
Then click on the "make a group" option and put the name of a group and after that select only one person that is required to make it happen.
Once you complete this process and your WhatsApp group is ready and then click on the group name and scroll down the page and then click on the person name who you added in this group and click on the name and remove it. Now your self-group is ready for you.
Whenever any thoughts come into your mind and planning and also important daily tasks, you just type them in this group and you need to check on a daily basis and follow them.
8. 1-hour afternoon nap
Taking a 1-hour afternoon nap means taking a nap for a short time. This is a very powerful hack which you need to use to increase your productivity and focus on your daily tasks and goals. It's proven scientifically it helps to stay focused on particular things.
Just taking a daily 1-hour nap makes you a more effective person in your day to day life, When people are the busiest in their lives. Such as Productivity is most challenging for us. But using this technique made it simple for all.
Why is it important?
9. Respecting the environment
Respecting the environment, it means where are you working, even work from home, organize yourself accordingly, your looks, dressing, own designed workplace all of them, that helps you to be productive. Taking a seat and working efficiently. Doesn't mean while you're working at the workplace, and having some chips and working together.
It's not the right way to be more effective, and follow a well designed routine that makes you energetic and increases productivity. Avoid distractions when you are working on important tasks and goals.
10. Maximise your environment for Productivity
Maximizing your environment for Productivity, it means designing your own environment which helps you to stay productive and be an effective person all the time.
Need some requirements to design your own environment and workplace. Which includes are:
- Keep Important tools and gadgets on workplace
- Workplace it should be neat and clean
- There's no need for more objects there.
- Hanging some wall posters encourages you to stay focused on your work longer.
- Avoiding the destructive objects from workspace, which lose your focus and productivity.
Conclusion
Over-all conclusion of this blog post, today you learned about Productivity and how to stay productive, and how important it is to work effectively with less effort. And also today you learned about pomodoro technique? And explanation, some advantages of using pomodoro technique in daily routine. And multiple hacks which makes you a more productive and effective person ever.
And I promise you, usually I publish 2 blog posts about life and career related topics weekly. Hope! If you like this post, please comment, subscribe, and share with someone who wants to consume this type of informative content that will help to improve your life and others lives as well.
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